close menu
This website uses cookies to store your accessibility preferences. No personal / identifying information is stored. More info.

Township Clerk & Registrar

Township Clerk 

The position of Township Clerk is required by New Jersey Statute (N.J.S.A. 40A:9-133) to serve as Secretary to the Municipal Corporation, Secretary to the Governing Body, Chief Administrative Officer of all Elections, Chief Registrar of Voters, Administrative Officer (issuance of licenses and permits), Records Coordinator and Manager as well as other duties that may be imposed by state statutes and regulations or municipal ordinances or regulations.  

Municipal Clerk - Eileen DeFabiis clerk@montaguenj.org (973) 293-7300 ext. 14

Deputy Clerk - Dana Klinger deputyclerk@montaguenj.org (973) 293-7300 ext. 13

SERVICES HANDLED BY TOWN CLERK:

  • Assessment Searches
  • Board Of Health
  • Licensing – Raffles, Food Handling, Campground
  • Records Management - OPRA Requests
  • Registrar of Vital Statistics (Birth, Marriage and Death Certificates)
  • Social Affairs Permits (Required for Non-profits to serve alcohol at events open to public

Off-site Conditions

he New Jersey Department of Environmental Protection (NJDEP) link shown below will provide updated reports on “Active Sites with Confirmed Contamination”; “Pending Sites with Confirmed Contamination”; and “Closed Sites with Remediated Contamination” in Sussex County/Montague Township.   http://www.nj.gov/dep/srp/kcsnj/  

Notary Public
As a courtesy to the residents of Montague Township the Clerk's Office offers Notary Public Services. This service is generally available during normal business hours (Monday through Friday from 8:30 am to 3:30 pm. Please call 973-293-7300 to verify availability. Please note, there is a $2.50 fee for these services.


Office of Vital Statistics - Registrar

The Office of Vital Statistics is a division within the Health Department responsible for the maintenance, and recording of marriages, civil unions, domestic partnerships, births, and deaths that take place within the township. Click for NJ State Registrar 

Marriage / Civil Union / Domestic Partnership Certificates

Marriage / Civil Union / Domestic Partnership certificates must be obtained in the municipality where the event occurred, not in the municipality where the application was filed.

  • Proof of identity must be provided.
  • Fee: $10 per certified copy in the form of cash, check, or money order

Requirements for Marriage / Civil Union

The Marriage / Civil Union license application is to be made in the municipality in which either party resides, and the license is valid throughout the State of New Jersey. If neither applicant is a New Jersey resident, submit the application in the municipality where the marriage ceremony will be performed, the license is only valid in the issuing municipality.

Appointments are mandatory. Marriage applications and civil union applications are taken, Monday through Friday, except holidays, from 8:30 AM to 3:30 PM Call the office for further information and instructions.  973-293-7300

Required Information:

  • Proof of identity, such as: driver's license, passport, birth certificate, or state / federal I.D.
  • Proof of residency.
  • Your social security card or social security number
  • A witness, 18 years of age or older
  • Application fee: $28 cash, check or money order **$28 fee is now being waived for marriage license applications, effective July 1, 2022, through June 30, 2023**

After you apply there is a 72-hour waiting period before the license is issued. The waiting period begins when the application is filed with the Local Registrar.

Birth Certificates

  • Birth certificates must be obtained in the municipality where the individual was born.
  • Proof of identity must be provided.
  • Fee: $10 per certified copy in the form of cash, check, or money order

Death Certificates

  • Death certificates must be obtained in the municipality where the individual was pronounced dead.
  • Proof of relation to the deceased must be provided.
  • Fee: $10 per certified copy in the form of cash, check, or money order
Doc app

Document Center

The Document Center provides easy access to public documents. Click on one of the categories below to see related documents or use the search function.

Categories always sorted by seq (sub-categories sorted within each category)
Documents sorted by SEQ in Ascending Order within category

Clerk Forms18 documents

  • Complaint Form
    document seq 0.00
  • OPRA (Open Public Records Act) Form
    document seq 0.00
  • OPRA (Open Public Records Act) Form
    document seq 0.00
  • Social Affair Permit
    document seq 0.00

Vital Statistics4 documents

  • Application for Marriage License.docx
    document seq 0.00
  • Application for Marriage License.pdf
    document seq 0.00
  • REG-37, Application for Non-Genealogical Certification or Certified Copy of a Vital Record.pdf
    document seq 0.00
  • REG-38, Application for Genealogical Certification or Certified Copy of a Vital Record.pdf
    document seq 0.00

Legalized Games of Chance7 documents

  • Application-for-Bingo-License.pdf
    document seq 0.00
  • Application-for-Raffle-License.pdf
    document seq 0.00
  • Bingo-Report-of-Operations.pdf
    document seq 0.00
  • Off-Premises-50-50-Raffle-Awarding-Cash-as-a-Prize.pdf
    document seq 0.00
  • Off-Premises-Draw-Raffle-Awarding-Merchandise-as-a-Prize.pdf
    document seq 0.00
  • Printer's Certificate.pdf
    document seq 0.00
  • Raffle-Report-of-Operations.pdf
    document seq 0.00

Board of Health2 documents

  • Temporary Food Vendor Application Form.pdf
    document seq 0.00
  • Food Handler Application.pdf
    document seq 0.00